Features – HOA Sites

Invoicing & Payments

HOA accounting software to
elevate your productivity

Invoicing & Payments

Easily Invoice all of your units

Say goodbye to the complexity of creating individual invoices for each unit in your association. Our user-friendly HOA invoicing platform makes it simple to bill the entire community or groups of homeowners in just a few clicks.

Invoices are tied to homeowners and coded with revenue categories, automating the HOA accounting process and ensuring accuracy. Both the board and homeowners will save time with autopay.

Recurring and one-time Invoices

Create recurring monthly, quarterly, bi-annual, and annual dues, invoices, or one-offs for simple charges.

Automated past due reminders

Eliminate the need to chase homeowners for payments with automated reminders to ensure timely payments.

Secure payment processing

Enjoy peace of mind by accepting payments through our Level 1 PCI-Compliant payment processor.

Auto-reconcile online payments to your GL

Eliminate manual data entry, reduce errors, and save time for seamless financial management.

Seamless Email

Invoices are automatically emailed to homeowners based on the schedule you provide.

Invoice Reminders

Up to 5x Invoice renewal reminders Paid invoices don’t send reminders. Site Admins can easily mass email overdue invoices anytime

You’re in Great Company

HOA has pricing plans for the smallest self managed HOAs
to the largest property managers

4.8

What a great product 5.0

Easy to create monthly HOA dues invoices and ease of recording payments received and expenses being written by manual checks

Michael S. Of Counsel

Breathe of Fresh Air 5.0

Reviewing Projects.

Christopher F. International Trade and Development

Perfect solution for our small community 5.0

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Jordan M. President and Treasurer

HOA Review 5.0

Easier to share community documents with neighbors. Voting is quick and easy. Communications are a breeze.

Lindsay K. HOA VP

PayHOA is an easy to use and efficient software 5.0

Simple and easy for our homeowners to use, it’s a great software.

Maryann K. Office Manager

PayHOA is perfect for our 400+ member POA 5.0

We moved all of our accounting from another software product and all of our members’ records from Access to PayHOA. The support I have gotten from the folks at PayHOA is hands down the best product support I have ever had with any other company, and I am an IT person. They answer questions promptly, help with any issues, and we have had very few issues. I couldn’t be happier!

Sue H. Secretary/Treasurer

PayHOA for HOA management 5.0

Easy implementation. Good automation of ongoing management tasks. We brought HOA management in-house, saving management fees. A volunteer is able to perform the management and financial activities with minimal time required.

Ralph C. HOA Treasurer

Trusty way to automate billing 5.0

By using PayHOA we have almost completely eliminated the hours of work dedicated to accounts receivable (billing and collections).

Jeffrey G. President

Great for a self-managed HOA/POA 5.0

My experience with Payhoa has been really good. The staff is fabulous about getting back to me promptly when I have questions or am confused about a feature. Payhoa has saved our small community thousands of dollars annually and allowed us to be full self-managed. I think it’s an easy site to get around, but suggest you contact Payhoa for a tutorial if you are new to the site. I should have done that immediately.

Dolores C Treasurer

Invoicing & Payments

Multiple payment options for homeowners

Providing various online options ensures timely payments. Homeowners can pay via ACH, credit card, debit card, Google Pay, and Apple Pay.

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FAQ

Everything you need to know

Can we send out bulk invoices or do I have to do them one-by-one?

Yes! You can send an invoice to the entire community with just a few clicks. You can also use our tags feature to create groups for invoicing purposes. Our goal with invoicing is to make it as simple as possible to send and track invoices.

How much does it cost for owners to pay online?

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Can we add automatic late fees to invoices?

Can we mail invoices through HOA Sites?

Can people still pay by check?

Does HOA Sites offer a lockbox service?

How long does it take to process online payments?

Do we need to get a different bank account to accept online payments?

Can a person who owns more than one unit pay for all of them at the same time?

Do homeowners have a portal to see their account history?

Accounting

Real-time, Professional, & Accurate HOA Accounting Software

Take control of your financial management with our comprehensive suite of features designed to optimize your HOA’s financial health.

Using our advanced HOA accounting software, you can access up-to-the-minute financial data, ensuring you always have a clear view of your association’s books. Say goodbye to guesswork and enjoy the peace of mind that comes with precise financial insights at your fingertips.

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Cash or Accrual Accounting

Choose between cash- or accrual-based accounting to align with your financial preferences and needs.

Customizable Chart of Accounts

Build a custom chart of accounts to fit your needs, or use our built-in, free template.

Accounting

Real-time Reporting

Our software platform offers over 40+ built-in accounting reports designed to meet your needs.

Whether you need a general ledger, profit and loss statement, or budget versus actual comparison, our tools provide clarity and precision. Customizable and updated in real-time, they empower informed decision-making while ensuring accuracy and compliance with industry standards.

FAQ

Everything you need to know

What accounting reports does HOA offer?

Can we do a bank reconciliation on HOA?

Does PayHOA offer a balance sheet?

Can the system be used for both cash and accrual based accounting?

Can I customize my chart of accounts?

Can I add codes to my chart of accounts?

Can I import my bank transactions into HOA?

Does HOA have options for filing 1099s for vendors?

Does HOA offer report packets for board meetings?

Will HOA sync with my bank to automatically pull the transactions ledger?

Budgets & Reports

Professional HOA accounting reports at your fingertips

Use real-time data and analysis to create a clear path for decision-making and planning. It’s time to elevate your financial insights and effortlessly take control of your finances.

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40+ reports available in PDF or Excel

Create HOA accounting report packets with essential data, custom branding, a cover sheet, and a table of contents. Impress the board!

Generate cash or accrual financial statements

Easily manage your community with cash or accrual accounting. No accounting background is needed.

Simple budget replication

Create a budget once and automatically replicate data from year to year.

Customizable chart of Accounts

Customize your chart of accounts to align with your unique financial structure and goals, or use one of our free templates.

Export data in PDF or Excel

Smart budget analysis

Easily compare budgeted figures to actuals and assess budget performance with intuitive reports, tools, and visuals.

FAQ

Everything you need to know

What accounting reports does PayHOA offer?

HOA offers over 30 accounting reports. Some of the go-to reports include: general ledger, budget, balance sheet, budget vs actual, profit and loss, aging of accounts, delinquent accounts, bank reconciliation, expenses by vendor and many more. You can create custom report packets to fit your needs as well.

Can we track a budget on HOA?

Does HOA produce a budget vs actual report?

Can we give read-only access to certain owners and board members?

Can we share the budget and reports with the entire HOA?

Can we add our own chart of accounts?

Does the budget have filters for different time periods like month, quarter, year, etc?

Can we create a membership directory?

Do we have to recreate my budget every year?

FAQ

Everything you need to know

FAQ

Everything you need to know